Davidson Board of Commissioners Virtual Meeting Tuesday, October 27, 2020

  

The Town of Davidson Board of Commissioners will hold a virtual meeting on Tuesday, October 27, 2020 through the Zoom virtual platform and streamed live on YouTube.

The meeting will be called to order at 5:30 pm and the board will enter a closed session.  The open meeting will resume at 6:00 pm. The meeting agenda is online –  http://townofdavidson.org/73/Meeting-Agendas-Minutes

The Town of Davidson aims to ensure public accessibility and participation. Please see below on how you may participate in this meeting if interested.

To participate in the meeting, follow these steps:

The agenda follows:
TOWN OF DAVIDSON
BOARD OF COMMISSIONERS
Virtual Meeting on Zoom and YouTube
Tuesday, October 27, 2020
5:30 p.m.

I.  CALL TO ORDER – 5:30 P.M.
a. Roll Call – Mayor Knox will confirm each member of the board is present.

II.  CLOSED SESSION

a. NCGS 143-318.11. (a) (6) – Personnel

III. CHANGES TO THE AGENDA – 6:00 P.M.

IV. PRESENTATION
a. Habitat for Humanity of the Charlotte Region
Summary: Laura Belcher, President & CEO of Habitat for Humanity of the Charlotte Region, will present an update on the Habitat Charlotte Region merger, their mission to bring people together to build communities, and programming plans for the upcoming year.

b. Davidson LifeLine and the Mental Health Committee
Summary: Jaletta Desmond, president of Davidson LifeLine (DLL), will give an update on the work DLL is doing within the community. Parks and Recreation Director Leslie Willis and Police Chief Penny Dunn will give an update on the Mental Health Committee that was formed out of the board of commissioners request to take a look at mental health in the community and formulate next steps to help the community to be resilient.

V. TOWN OF DAVIDSON COVID-19 RESPONSE
Summary: Town staff and the board of commissioners will continue to discuss the Town of Davidson COVID-19 response and how to protect the public health in Davidson.

VI. PUBLIC HEARING – 6:00 P.M.

Providing ample opportunity for the public to engage and participate in the decision-making process by the town board during the pandemic is a top priority. In order to ensure public participation, the following options prior to town board meetings will be available for public comment.

• Email: The public will be allowed to comment by sending written comments to bshores@townofdavidson.org of no more than 400 words via email that will then be read aloud at the meeting if the email is submitted by 5:00 pm on Tuesday, October 27, 2020.

Per NCGS§166A-19.24 the deadline to submit by email is 6:00 pm on Wednesday, October 28, 2020.

• Phone: The public will be allowed to participate in the public hearing by verbal comment by calling 704-940-9614 and leaving a voicemail message. These messages will be played during the public hearing period, but will be limited to three minutes. The deadline to submit by phone is 5:00 pm on Tuesday, October 27, 2020.

a. Changes to the Davidson Planning Ordinance (Section 14.18, “Appeals and Variances”)
David Cole, Planning Technician
Summary: 
In 2019, the North Carolina General Assembly adopted a complete reorganization of the state’s planning and development regulations, creating a new statute chapter “160D.”  All towns in the state have until July 1, 2021 to make the necessary changes to their planning ordinances. This is a virtual public hearing. Staff will present the proposed text amendments. This is the first of several rounds of changes that will bring the Davidson Planning Ordinance (DPO) in alignment with General Statute 160D.

The public will have an opportunity to provide input as noted above. The board of commissioners will not be taking any action during the meeting.

VII. PUBLIC COMMENTS – The Board shall provide at least one period for public comment per month at a regular meeting.

Providing ample opportunity for the public to engage and participate in the decision-making process by the town board during the pandemic is a top priority. In order to ensure public participation, the following options prior to town board meetings will be available for public comment. These options were developed to allow different technologies to be used ensuring equitable and robust comment opportunities:

• Email: The public will be allowed to comment by sending written comments to bshores@townofdavidson.org of no more than 400 words via email that will then be read aloud at the meeting. In keeping with the board’s current procedures, only one (1) three-minute of verbal reading will be allowed per email. The deadline to submit by email is 5:00 pm on Tuesday, October 27.

• Phone: The public will be able to call (704)940-9614 and leave a voicemail message in order to provide public comment. These messages will be played during public comment periods, but will be limited to three minutes. The deadline to submit by phone is 5:00 pm on Tuesday, October 27.

• Speak Up Online Platform: Prior to each meeting, the town will post a question online via Speak Up (https://townofdavidson.granicusideas.com/discussions/) that will allow the public to comment via this method. The comments will be read aloud at the meeting, but limited to three minutes. The deadline to submit by Speak Up is 5:00 pm on Tuesday, October 27.

• Social Media: Prior to each meeting, a social media post will solicit any public comment for the upcoming meeting. These comments will be read aloud at the meeting, but limited to three minutes. The deadline to submit by social media is 5:00 pm on Tuesday, October 27.

Note: If the same comment is made via multiple methods, only one will be used in the meeting with the voicemail taking first priority. Public comment must be submitted by

5:00 p.m. the day of the virtual meeting.

VIII. CONSENT – Consent items are typically non-controversial and routine items. Prior to the board’s adoption of the meeting agenda the request of any member to have an item   moved from the consent agenda to old business must be honored by the board. All items on the consent agenda must be voted on and adopted by a single motion.

a. Consider Approval of Draft September Meeting Minutes
Summary: 
Draft Meeting Minutes from the September 8 virtual work session and September 22 virtual regular meeting.

b. Consider Approval of Budget Amendment 2021-04 funding for Historic
Preservation Plan
Summary: 
The Comprehensive Plan speaks to a preserved historic fabric.  One of the 2020-2021 Strategic Plan goals is Historic Preservation: Preserve our historic properties that contribute to our vibrant and unique community and honor the history of the lived experiences of our residents.  A top strategy includes developing a historic preservation plan. At the September 22 meeting, the board directed staff to proceed with $60,000 from fund balance for the Historic Preservation Plan.    

c. Consider Approval of Budget Amendment 2021-05 for Downtown Gathering Space
Summary: The board is asked to consider approval of budget amendment 2021-05 in the amount of $330,000 from unassigned fund balance to complete the Downtown Gathering Space project.

d. Consider Approval of Budget Amendment 2021-06 for Rectangular Rapid Flash Beacons (RRFB) Pedestrian Safety Project 
Summary: 
The board is asked to consider approval of budget amendment 2021-06 in the amount of $200,000 from unassigned fund balance to fund the expenditures related to the installation of pedestrian safety signals (RRFBs) at six intersections in town.  Three of the intersections are on state-maintained roads, and 3 of the intersections are on town-maintained roads:
State-maintained – Concord Road at Thompson Street, Concord Road at Faculty Drive, and South Main Street at Walnut Street
Town-maintained – Griffith Street at Jackson Street, Griffith Street at Watson Street, and Beaty Street at Delburg Street

e. Consider Approval of Resolution 2020-17 Accepting the streets in Summers Walk
Summary: The following streets in Summers Walk – Summers Walk Boulevard, Rose Glen Lane, Nancy Jean Drive, Sarah Louise Drive, Brynleigh Way, Hayes Way, Sharon Dale Drive, Mary Kathryn Drive, Hope Meredith Drive, Bradford Walk Lane, Hettie Hollow Court, Helen Benson Boulevard, Silas Place Drive, James Ervin Way, Kiser Corner Lane, Leavitt Lane, Viola Forest Lane, Lois Glenn Lane, Landen Forest Lane, Justin Michael Place, Elizabeth Dare Drive, and Carley Commons Lane have been constructed as a public roadways in accordance with Town of Davidson standards and the applicant has requested the town undertake the responsibility to maintain such public roadways.

f. Consider Approval of Arts & Science Council North & West Advisory Council Appointment
Summary: 
The Arts & Science (ASC) seeks two Davidson citizens for its advisory council to represent the north/west region of Mecklenburg County.  The appointment is for two (2) years ending June 30, 2020.  Jacqueline Dienemann, appointed in 2018, will serve another term and the board is asked to consider appointment of Christin Reische.

g. Consider Approval of Amendment to Design Review Board and Historic Preservation Commission bylaws
Summary: 
The Design Review Board and Historic Preservation Commission reviewed their Rules of Procedure, and made updates to include membership term limits per board of commissioners’ changes.

h. Consider Approval of donation of Historic Fire Truck
Summary: 
The Davidson Fire Department has received an anonymous donation to return a previously owned Davidson Fire Department 1950’ Seagrove Ladder Truck to the town for historic preservation purposes.  Per state law, the town board is asked to consider acceptance of the donation.

IX. OLD BUSINESS
a. Consider Approval of Davidson Cottages Conditional Planning Area
Trey Akers, Senior Planner
Ellen Donaldson, Planning Board Member
Summary: 
The applicant requests a Conditional Master Plan Amendment to develop a residential community of 30 single-family homes and two duplexes (totaling 34 units) on 3.135 acres, along with public open space including a park, seating areas, and walking paths. The plans include provision of four on-site affordable housing units. Having held a Public Hearing in August- September, commissioners may make a decision to approve/disapprove the plan.

X. NEW BUSINESS

a. Discuss findings of the 2020 Fiscal Impact Cost of Land Use Analysis 

Kim Fleming, Economic Development

Julie Herlands, AICP, Vice President at TischlerBise 

Summary: The Town of Davidson first conducted a Cost of Land Use Fiscal Impact Analysis in 2014. It is best practice to update this study every 5 years or when costs or revenues have changed significantly. The 2020 study took into account the 2019 county wide revaluation and the addition of Fire Station 2.

b. Livability Board 2020-2021 Non-Profit Grant Application Review and Recommendations

Leslie Willis, staff liaison to the Livability Board 

Jane Cacchione, Livability Board Member

Summary: The board of commissioners has historically appropriated $50,000 to be distributed among qualified, registered, town-based non-profits that apply for funding   for activities the town does not provide and that serve town residents. The Livability Board has been asked to be a part of the annual process for the past three (3) years. Livability Board Member Jane Cacchione will present the advisory board’s recommendations and comments to the mayor and board of commissioners. This item is for discussion only. The board will consider approval of funding for non-profits on November 10.

c. Review Upcoming Agenda Items 

Jamie Justice, Town Manager

Summary: The Town Manager will review upcoming agenda items.

XI. SUMMARIZE MEETING ACTION ITEMS – Town Manager will summarize items where the board has requested action items for staff.

XII.  ADJOURN

For more information, please contact Town Clerk Betsy Shores at bshores@townofdavidson.org or 704-940-9614.

Community members requiring reasonable accommodation (such as an interpreter or other auxiliary aids) to access public meetings should contact Town Clerk Betsy Shores prior to the meeting at 704-940-9614 or bshores@townofdavidson.org.

Author: Margaret Beveridge